For inspiration in building out your chapter’s Annual Report, you can review the Chapter Plans and Annual Reports from this past year’s Top 25 Collegiate Chapters. Reviewing these reports and plans can help you understand what top chapters are doing and gain insights into developing your report (this is a great resource for new chapters). All Collegiate Chapters are required to submit a Chapter Plan and Annual Report to remain affiliated, regardless if your chapter is competing for a Top Chapters or Functional awards. If your chapter is unable to submit an Annual Report due to circumstances with limited resources, you can submit a temporary report (this report will allow your chapter to remain in good standing. However, they will not be eligible to compete in the Top Chapters or Functional awards). To access the Chapter Plan/Annual Report Temporary Form, click here.
The Annual Report and Chapter Plan form the basis for the judging process for the Annual Recognition Awards Program (Top Chapters and Functional Awards) that are presented at the International Collegiate Conference (ICC), and the Annual Report must be submitted on time during the Spring Semester to qualify for an award. Note: During the submission, don’t forget to indicate if your chapter wants to participate and compete in the judging process for Top Chapters and Functional awards.
Planning and Developing an Annual Report
Follow these steps and make sure to address them in your report.
- Summary
- Professional Development
- Community and Social Impact
- Fundraising
- Membership (also include numbers for student conversions for the free 1-year membership)
- Internal/External Communications
- Chapter Operations/Budget
- Presentation
- Refer to the full Annual Report Guidelines for additional details, scheduling chapter activities, and other requirements for Top Chapters.
Guidelines and Verification Form
- Access the Annual Report Guidelines & Verification Form here.
- Remember: Before you upload the Annual Report Verification form – make sure that is has both the Faculty Advisor and Chapter President’s signatures and date. Note: Digital signatures or typed out signatures will be accepted.
- Chapter membership totals can be found by visiting your chapter’s Community Admin Portal.
- Chapter Leaders: Advisors and Chapter Presidents have access to membership data on-demand via the Community Admin Portal. If you need assistance to access your community admin portal or need your chapter’s credentials, please contact the AMA Support Center at membersupport@ama.org.
Submission Process and Deadlines
All collegiate chapters can upload their Annual Report and Verification form using the link below.
- FY25 Annual Report Review (before submitting)
- Make sure your report covers and includes all planning and development items.
- The faculty advisor and chapter president’s signatures and dates are included on the verification form.
- Make sure your report is saved with the correct file name format (see below).
- FY25 Annual Report Submission Deadline
- All Annual Reports will be due by Wednesday, February 26, 2025 no later than Noon CT (1:00 p.m. EST / 11:00 a.m. MST / 10:00 a.m. PST).
- FY25 Annual Report Submission Link – Coming Soon
- Remember: Before you submit your Annual Report, make sure your file is saved using the File Name Format (Example File Name: Full University Name_FY25_Annual Report.PDF). Note: Please include full university/college name as we serve over 300+ collegiate chapters.
Questions?
Please contact AMA Customer Support at membersupport@ama.org.